How To Make a Conference Call

It is so easy to make a conference call that many companies are now using this method to bring clients and team members together. In addition to simply using the telephone to talk to four or five people at once, you can also use web conferencing online to deliver presentations to large groups of people without having to pay for expensive travel. To make a conference call, you can, of course use the telephone and a toll free number to be able to speak and listen to several participants. What many people do not know is that you can also use the services of your Internet provider to achieve the same goal.

You do need the names and email addresses of the participants you need for the conference call and you do have to notify them of the time and date of the call. Choose “Tools” from your message browser and then the names of those whom you want to conference with. Then you click “create conference” from the drop down menu and type in the subject of this call. Then you simply click start to make the conference call. When you want to end the conference, you click on the telephone icon. You will be asked whether or not you really do want to end the conference, just to make sure that you didn’t accidentally click the wrong button.

Making a conference call involves just as much planning as calling a regular meeting. You still have to set an agenda for the meeting, which you can email to all participants beforehand. You should also create a time frame for the length of the meeting because as with all meetings discussions among the participants can take up a longer period of time than you intended. When participants know the time frame and the topic of the conference call, they come prepared and will know which pertinent questions they want to ask. It will also allow for feedback, just in case there is something you may have forgotten.

You can place conference calls within your local area or all over the globe. When you have an international conference, it is very important that you remind the participants of the country codes. For your first conferencing session or for all of them, you might want to have an operator to help you out. This person will preside over the conference and remind participants to abide by time constraints. The operator can also handle such services as recording and polling, if you need them. The first time you make a conference call may be a little tricky, but this will only show you how easy it is and you will come to rely on this feature as part of your business practices.

What are the Benefits of Cheap Conference Calls?

Improve your business communications in an affordable way

With the coming of the telecommunication revolution, conference calls have become the best way to communicate with your business partners and relatives who are located at far and wide locations. This growing popularity of conference call makes a lot of business sense for almost any company as with the coming of globalization and business processes outsourcing almost all companies are geographically widespread. Nowadays several telecom companies offer conference call facilities to even if you want to use an audio or video conferencing service within a short notice. Conference calling is very cost effective and efficient option when compared with business travel and hotel expenses.

Cheap conference calling has proved to be the benefit for SOHO sector. The easy and continuous availability of conference call service makes it great for the growing businesses. Generally most conference calling is automated nowadays. In most of the cases customer will be provided with a toll free call-in number which the customer can give to the prospective participants of conference calls.

In this kind of service plan the customer needs to pay for the minutes he had used the service and all the transactions will be provided in detail in a simple to read bill at the end of each month. If you are luck enough, you may come across cheap conference call providers who even waive the setup fees and also don't ask for any minimum usage fee. This means the more you use the more discount you will get.

With the growing popularity of cheap conference calls, a consumer can also take the benefit of buying minutes in bulk. That's why many cheap conference call providers also offer large volume discounts. Purchasing minutes in bulk means the service will be provided with a cheaper or discounted per minute rate. People who usually go for cheap conference calling need not have to purchase any additional apparatus other than a telephone system as they are give complimentary equipment.

And with this cheap conference calling, a customer can even organize conferences for two to 200 people. Many companies nowadays have their own conference call bridges and other telecom infrastructure which helps them to get cheap conference calls without having to increase the markup prices to safeguard overheads.

Thus, if you want to advance in your business by remaining in touch with everyone who matters availing cheap conference calling is the best option.